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Property Manager will attend a pre-determined number of
Association Board of Director meetings. At these meetings we will discuss
any events since the previous meeting and review contractor bids, contracts
and performance. In addition, we will be prepared to answer any questions or
offer advice as needed.
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Prepare a Monthly Management Report in a consistent,
organized format to facilitate the Board Member's understanding of the
events of the past and upcoming month. This report will highlight those
items where the Management Company is requesting the Board to make a
decision and should be categorized into the following components:
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An Agenda for the meeting.
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A written report from the Management Company summarizing
all events and materials within the report.
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Financial Reports.
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Copies of all incoming correspondence.
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Copies of all outgoing correspondence.
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Operations report from Property Manager.
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Computer report reflecting status and actions taken of
all Architectural Violations as well as Covenant and Rule and Regulation
violations.
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Computer report reflecting status and actions taken
regarding all service requests from unit owners since last meeting.
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Computer report reflecting status and actions taken for
all work orders generated since last meeting.
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Written property inspection report by Property Manager.
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Specifications and bids on required projects.
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Attend and provide assistance with coordinating the
annual meeting of the membership.
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Provide the Association with access to a website that
will quickly provide your owners with accurate financial data, meeting
agendas and minutes, newsletters, and Association calendars.
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Online Accounts Payable voucher approval for Board
members.
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Newsletter production and distribution, if applicable.
